Four Ways to Jump Start Your Recruiting Project

By: Derek Khan


Recruiting passive candidates in today’s market is extremely challenging. Companies can’t afford to make simple hiring mistakes that could have been completely avoided with a little communication and preparation. Making sure your hiring team as all their ducks in a row BEFORE the hiring process begins is a must for success.

One of the most important things you can do is to have a well-conducted kick off meeting.  A kick-off meeting starts with assembling the entire hiring team, including the recruiter, to ensure that everyone is on the “same page”.  This meeting also sets the “tone” for the entire project.  Conducting this meeting can make a big difference in the project’s speed to hire, costs and results!

For a consultant/recruiter, this in an extremely important opportunity.  It’s the one place you can cover the 5 W’s (the who, what, where, when and why) and get the answers you need for hiring success.

Here are 4 things to keep in mind during your next kick off meeting:

  1. Do your homework. Take time one week before the meeting to learn important information about the internal stakeholders involved in the hiring process. Find out their names, positions, areas of expertise, and try to step into their world. Use this information during the first 5 minutes of your kick-off meeting to build rapport and trust with the hiring team.
  2. Encourage a “free speak” opportunity. To properly market this opportunity, recruiters need to have a good pulse on the vision for the role and how the hire fits into the overall organization. Give the hiring team the ability to free speak about the role in a controlled environment. You may want to provide some questions beforehand so that they can be ready to provide clear reasons why the position is open, previous strategies used, budget, travel, team composition etc.
  3. Communicate and discuss expectations. Once there is a mutual understanding of what the position entails, clearly explain the process, procedures and timelines for how you will take the opportunity to market. This part of the kick-off meeting is imperative to maintain the flow of the project.  It is also important to discuss expectations early, not only about the project, but about what is expected from every team member to achieve success.
  4. Make room for questions. Reserve the last 5-10 minutes of the kick-off meeting for a Q&A session.  Make sure that everyone understands the process by asking for clarification and feedback.  Also encourage all members to share their concerns BEFORE the project starts.

Following these four steps before and during your kick-off meeting is time well spent.  You’ll be amazed at how well your recruiting project goes if you put in the time BEFORE you hit the ground running.

To learn more about Titus Talent and our revolutionary recruiting process, visit our website at

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